{"id":16822,"date":"2020-08-04T16:06:55","date_gmt":"2020-08-04T08:06:55","guid":{"rendered":"https:\/\/flydesk.com\/?p=16822"},"modified":"2022-06-15T13:28:15","modified_gmt":"2022-06-15T05:28:15","slug":"rent-a-meeting-room-hong-kong","status":"publish","type":"post","link":"https:\/\/flydesk.com\/da\/insights\/rent-a-meeting-room-hong-kong\/","title":{"rendered":"How and where to rent a meeting room in Hong Kong"},"content":{"rendered":"<p><span style=\"font-weight: 400;\"  >Renting a meeting room in Hong Kong is fairly straightforward. However, before you book it, you need to take a few things into consideration to make sure you end up renting the <\/span><b>ideal space depending on the type of event<\/b><span style=\"font-weight: 400;\"> you\u2019re going to host as well as the number of attendees.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Booking the wrong meeting room can turn your event into a nightmare. Disappointing your guests can potentially hurt your business in the long run. In this article we\u2019ll tell you everything you need to consider before renting an event venue in Hong Kong. We will guide you through the process of booking the perfect room for meetings, conferences, seminars, talks or any kind of event you might want to host.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\"  >First, let\u2019s cover the characteristics you need to consider in a meeting room before you book it: the furniture, equipment, location, size and costs.\u00a0<\/span><\/p>\n<h2><b>Furniture and equipment\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\"  >Depending on the kind of event you\u2019ll host and how interactive your presentation is going to be, you might need equipment you don\u2019t own. Do not assume every meeting room has a whiteboard and a projector, as some just offer a few chairs and others are simply an empty space.<\/span><\/p>\n<p><span style=\"font-weight: 400;\" >The most common equipment you might need includes:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Whiteboards (with pens, markers and erasers)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Projector or TV display (<\/span><b>with corresponding cables and adapters)<\/b><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Microphone(s)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Speakers<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Easy access to outlets or extension cords<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Office supplies<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Make a list of all the equipment or gadgets you\u2019ll need and search for meeting rooms accordingly. We recommend you to get a space that already includes <\/span><b>everything<\/b><span style=\"font-weight: 400;\"  > you\u2019ll need as bringing your own equipment can easily turn into a logistical nightmare.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\" >When it comes to furniture, chairs and tables must be comfortable enough for the attendees to sit for as long as necessary.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, <\/span><b>all guests<\/b><span style=\"font-weight: 400;\" > must be <\/span><b>able to perform any tasks or activities the hosts ask them to do<\/b><span style=\"font-weight: 400;\">. There\u2019s nothing more uncomfortable than telling an audience to take their laptops out when there aren&#8217;t enough tables for everyone, telling them to form groups when the furniture is on the way and can\u2019t be easily moved, or even worse, inviting them to take a seat and realizing there aren&#8217;t enough chairs for everybody.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\" >Furniture style can also make a big difference on how your guests perceive the event. Special furnishings such as sculptures, extra lightning, tabletop centerpieces, or paintings can enhance the venue\u2019s appearance, so consider both factors when looking for an event space in Hong Kong.\u00a0<\/span><\/p>\n<h2><b>Beliggenhed<\/b><\/h2>\n<p><span style=\"font-weight: 400;\" >Ideally, the location of the meeting room should be <\/span><b>as accessible and convenient as possible<\/b><span style=\"font-weight: 400;\">. If it isn\u2019t, some attendees might get lost, arrive late or simply decide not to go at all.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\"  >Renting a meeting room <\/span><b>near a MTR, Tramway or bus station<\/b><span style=\"font-weight: 400;\"> is always a good idea. If some guests are expected to drive, make sure the meeting room has its own or easy access to <\/span><b>a parking space<\/b><span style=\"font-weight: 400;\" >.\u00a0<\/span><\/p>\n<p><img decoding=\"async\"   class=\"aligncenter wp-image-4097 size-full\"   src=\"https:\/\/mlgucbjxeu1m.i.optimole.com\/cb:B7VA.3e989\/w:auto\/h:auto\/q:mauto\/ig:avif\/f:best\/https:\/\/flydesk.com\/wp-content\/uploads\/2020\/03\/theexecutivecenter-prosperitytower-meetingroom.jpg\"   alt=\"Meeting Room Booking Hong Kong\"   width=\"1024\"   height=\"683\" \/><\/p>\n<h5 style=\"text-align: center;\"><a href=\"https:\/\/flydesk.com\/da\/workspace\/the-executive-centre-prosperity-tower\/\"   target=\"_blank\"   rel=\"noopener noreferrer\">The Executive Centre, Prosperity Tower<\/a><\/h5>\n<h2><b>Size &amp; capacity<\/b><\/h2>\n<p><span style=\"font-weight: 400;\" >When booking a meeting, conference or any event space in Hong Kong, you will almost always be given the room\u2019s capacity in terms of how many people can fit in the space, which makes it easier for you to know for sure there will be space for everybody.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, we recommend you to always check the actual size of the room and calculate the capacity according to how close you want guests to be from each other. Here are some rules of thumb when it comes to calculating an <\/span><a href=\"https:\/\/www.socialtables.com\/blog\/event-planning\/capacity-party-space-calculator\/#:~:text=With%20people%20fixed%20in%20seats,40%20square%20feet%20per%20person.\"   target=\"_blank\"   rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">event capacity<\/span><\/a><span style=\"font-weight: 400;\" >:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>~6 <\/b><b>ft<\/b><b>2<\/b> <span style=\"font-weight: 400;\">per guest for standing crowd<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>~8 <\/b><b>ft<\/b><b>2<\/b> <span style=\"font-weight: 400;\">per guest for a mixed seated and standing crowd or auditorium-style seating<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>~9 <\/b><b>ft<\/b><b>2<\/b><span style=\"font-weight: 400;\">\u00a0 <\/span><span style=\"font-weight: 400;\">per guest for reception-style seating with a dance floor or small stage<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>~18 <\/b><b>ft<\/b><b>2\u00a0 <\/b><span style=\"font-weight: 400;\" >per person at desks<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>~40 <\/b><b>ft<\/b><b>2\u00a0 <\/b><span style=\"font-weight: 400;\" >per person for conference tables and hollow squares. <\/span><b>This is also the minimum capacity recommended to comply with social distancing measures<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n<h2><b>Food and drinks<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">For events longer than 3 hours, food and drinks will be necessary.\u00a0<\/span><\/p>\n<p><b>Most meeting rooms offer free water and coffee for small groups<\/b><span style=\"font-weight: 400;\">. However, you might want to double check if other drinks or snacks are included as part of the meeting room rental package or if they are available to provide such services for an extra fee. Again, food can easily turn into a logistical nightmare, so if you need a generous amount of meals and drinks, contact the venue beforehand and ask for their catering services; most of them will be able to help.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\" >If you are not planning on offering free food, at least make sure guests will have the option to purchase anything they might need within or near the meeting room\u2019s facilities.\u00a0<\/span><\/p>\n<h2><b>Costs<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Meeting rooms in Hong Kong are priced based on all the factors mentioned above (equipment, facilities, location and size). The bigger, more luxurious, better equipped and better located, the more expensive it gets.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They are typically priced on an hourly basis and can go <\/span><b>anywhere from HK$1 to over HK$7 an hour per <\/b><b>ft<\/b><b>2<\/b> <span style=\"font-weight: 400;\">. The longer you rent a meeting room for, the easier it is to get better rates and discounts.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Since the prices vary widely, we advise you to check our meeting rooms in Hong Kong listing and compare rates directly on our website. This is how to do it:<\/span><\/p>\n<h1><b>How to rent a meeting room in Hong Kong<\/b><\/h1>\n<p><span style=\"font-weight: 400;\" >Now that you know what to look for when renting a conference room or event space in Hong Kong, this is how you can book one:\u00a0<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Bes\u00f8g <a href=\"https:\/\/flydesk.com\/da\/workspace\/\"   target=\"_blank\"   rel=\"noopener noreferrer\">FLYDESK workspace network<\/a> <\/span><span style=\"font-weight: 400;\">and select \u201cHong Kong\u201d as your location and then click \u201c<\/span><i><span style=\"font-weight: 400;\"  >m\u00f8delokale<\/span><\/i><span style=\"font-weight: 400;\">\u201d.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">You will be taken to the <\/span><b>full list<\/b><span style=\"font-weight: 400;\"> of meeting rooms, seminar rooms, conference rooms and event spaces available all across Hong Kong. To narrow down the results to a specific area, use the interactive map on the right half of the screen by selecting the \u201c<\/span><i><span style=\"font-weight: 400;\"  >search as I move the map<\/span><\/i><span style=\"font-weight: 400;\"  >\u201d option. Then, you\u2019ll immediately see all the meeting rooms available in the area <\/span><b>along with their capacity and hourly rates<\/b><span style=\"font-weight: 400;\">, which makes it super easy if you want to compare all the different spaces. If you are looking for specific characteristics, you can also filter by capacity, budget, attributes and features.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">When you click on a meeting room, FLYDESK will show you all the details about the space, including pictures, full prices, features, address and availability. On that same page, you can simply make an inquiry and you\u2019ll receive all the details via email. Just as simple as that!<\/span><\/li>\n<\/ol>\n<p><b>Check our <\/b><a href=\"https:\/\/flydesk.com\/da\/workspace\/?_offer=meeting-room&amp;_country=hk\"  ><b>meeting rooms in Hong Kong right here<\/b><\/a><\/p>\n<p>Featured image from <a href=\"https:\/\/flydesk.com\/da\/workspace\/v-co-causeway-bay\/\"   target=\"_blank\"   rel=\"noopener noreferrer\">V-Co meeting room<\/a>, available FLYDESK<\/p>","protected":false},"excerpt":{"rendered":"<p>Renting a meeting room in Hong Kong is fairly straightforward. However, before you book it, you need to take a few things into consideration to make sure you end up renting the ideal space depending on the type of event you\u2019re going to host as well as the number of attendees.\u00a0 Booking the wrong meeting&hellip;<\/p>","protected":false},"author":7,"featured_media":6483,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[54],"tags":[50,51,340],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v16.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How and where to rent a meeting room in Hong Kong &mdash; FLYDESK<\/title>\n<meta name=\"description\"  content=\"We\u2019ll help you to rent a meeting room or any event space in Hong Kong step by step | Book and compare meeting rooms by price, size, location and features.\" \/>\n<meta name=\"robots\"  content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\"  href=\"https:\/\/flydesk.com\/da\/insights\/rent-a-meeting-room-hong-kong\/\" \/>\n<meta property=\"og:locale\"  content=\"da_DK\" \/>\n<meta property=\"og:type\"  content=\"article\" \/>\n<meta property=\"og:title\"  content=\"How and where to rent a meeting room in Hong Kong &mdash; 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