If you are reading this article, chances are, you are looking for an office space for your team. Even though this is just a room for you or your team members might come to work in sometimes, the search for the perfect space can be difficult given the amount of factors and variables to consider.

To make your life a bit easier, we have compiled a guide for you on how to find the best office space for your hybrid team.

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       1. Evaluate your office space requirements

Firstly, you need to know how big you want your office space to be. You would need to count the number of team members who will be using the space, and decide the size accordingly. Usually, the rule of thumb is 100 sq ft to 140 sq ft per person – but ultimately you would need to decide the final figure to include any amenities, desks and other items you will be storing in the room. Tools like office space calculators are useful when it comes to planning a space like this!

          2. Location 

Once you have decided how big you need your office space to be, you need to also think about where you want it to be. Some people would want to have the convenience of being near public transport – however the cost for it would be on the higher end in most cases. If you are a client-facing company, you might also want to consider staying near your clients if you will be travelling to their site often. Think about your budget and choose your location wisely – taking into account all the necessary factors.

           3. Type of Office Space

Given how hybrid working has become such a norm in today’s world, there are actually a variety of options for office spaces out there. For example, there are coworking spaces offering a variety of amenities with options for hotdesking, fixed desking and even private offices – and they usually come with an array of membership plans for you to choose from depending on your lease.

Another option to consider would be offices that are usually found within business centres and provide a more corporate environment as compared to coworking. They provide flexible short term leases and most of them come with facilities needed to run a company. However it would lack the community culture and personalisation.

The last option would be a traditional office – where you would rent a space and have the flexibility to personalise everything. This would be ideal if you want to create a strong brand image, or have multiple clients who would be visiting your office. The downside is the costs involved, as you would need to procure the furniture, amenities and even the office decor!

          4. Number of Office Spaces

You would also want to think about the scope for the office space you want to have  – whether you just want one main location or multiple satellite offices. Satellite offices are basically a branch of a company that is located away from the headquarters, typically nearer to employees’ places of residence. This would definitely depend on your business needs as well as  scope of expansion in the near future. If your company is due to expand in future, satellite offices can be very economical and also open up channels in different locations which could be very beneficial.

          5. Length of Lease

How long you should commit for your lease is also an important factor when deciding the best office space for your hybrid team. You should think carefully before you decide to sign on a short-term or a long-term lease – after all, office space rental is a huge expense. Both have their own pros and cons of course.

For example, long-term leases are ideal if you are looking for stability and planning for expansion. With the higher chance of stronger negotiation power, you may even cut down costs in the long run. However, this does not allow the flexibility that a short term lease may have, if that is something that you need.

           6. Get help from office marketplace platforms & real estate brokers

We know how difficult it can be to sit through all these criteria and factors to choose the office space that best meets your needs. Sometimes, it helps to seek the advice of professionals and experts in the industry to aid with your decision-making! Consider investing in a real estate broker if you are looking for traditional office spaces, or office marketplace platforms such as our very own FLYDESK platform for your business solutions!

Manage your hybrid teams with our FLYDESK-app– your perfect companion for your hybrid work needs. It comes with an array of features such as: 

• Employees location work planning
• Shared office space management
• Extra workspace on-demand (Desks & meeting rooms globally)
• Workspace access credit management (One bill for global workspace accesses)
• Team check-in for work visibility
• Personal work performance analytics
• Team work & office usage analytics
• Flexible & remote work insights

And here is the best part! You can just purchase credits on the app as a company – and your employees can simply use them to obtain access to day passes and meeting rooms across our wide network of coworking spaces, in one single invoice! Extremely hassle-free and convenient – just what you need for you and your team.  

Interested to find out more? Ta kontakt with us today and get a free demo for 3-6 months of our FLYDESK-app for your hybrid work needs, or simply book your next office with FLYDESK!