Satellite offices are a convenient way to expand your business operations in multiple areas in town or regions. Whether you’re looking to recruit in a particular talent pool, integrate into a new market or network with remote industry experts, increasing your organization’s geographical reach through a network of satellite offices will be one of the best options.
Coworking spaces offer a unique opportunity to open not just one, but an entire network of satellite offices, allowing you to spread your reach into a variety of locations and markets without long term commitment. Plus, they’re cost-efficient too! Instead of renting a private office space that remains unused half the time, coworking spaces offer a variety of plans and packages to suit your organization’s needs.
Of course, there are several things to consider when setting up a network of satellite offices. After all, investing in a satellite office is not a decision that can be made overnight. To help you ensure that your investment is successful, we’ve developed a guide that outlines everything you need to know before taking the plunge.
#1: Find the right location for your satellite office
Your satellite office’s location must be thought about strategically. After all, you want to have a reputable business address to show your clients and customers, and you want to be situated somewhere that enables your business to grow and develop. However, it is equally important to consider your employees’ preferences and ensure the new location is not inconvenient for them to commute to.
Start by creating a map of your employees’ home addresses to gain more clarity on potential locations for your satellite offices. Then, assess each employee’s ability to work from home to maximize your use of these offices. It’s important to think strategically here – which team would benefit the most from the use of the space? Which of your employees would be happier to work in the main office? How does the new location compare to the old in terms of commute, accessibility, surrounding dining and entertainment options, etc.?
#2: Find the right coworking space network
Once you’ve identified the locations best suited for your satellite offices, it’s time to pick the perfect coworking space partner(s). With all the options out there, it can be a little overwhelming when it comes to trying to understand which would be perfect for you. However, there are a few points you need to address to make the best decision of partner:
One or multiple coworking space partners for your satellite offices
Budget & commitment for your satellite offices
Permanent desks or flexible credit plan for your satellite office access
Work environment & style for your satellite office
Equipment & furniture for your satellite office
It’s also important to consider your employee’s needs – for example, if your employees tend to drive to work, look for a coworking space with free parking. If they are social people, consider a coworking space that hosts regular events. If you’re still not sure of what exactly you will need in a coworking space, check out our comprehensive, in-depth coworking bible.
Among the best options, you can check-out those coworking spaces: The Hive, The Great Room, The Executive Center, The Desk, and The Work Project. All of them come with a wide range of facilities, services and perks in addition to top-quality workspaces. For more options, you can check out our top 10 largest coworking space networks in Asia. Furthermore, FLYDESK can map your preferred locations with our coworking space network to help you select the best partner and negotiate the best offer, simply enquire here.
#3: Use a hybrid office application
When your employees aren’t all working from one centralized office, it’s harder to keep tabs on when they’re working and how they’re doing. Technology has made it possible for people to work from anywhere – but it also enables you to keep an eye on your employees without having to micromanage them. Building a network of satellite offices could mean that there is lower capacity in some locations and that you need a tool manage the booking of shared desks or office spaces. Understanding your employees’ work schedules will also you optimize your office space needs and future investments.
More importantly, hybrid office applications can be used to open up lines of communication within your organization. Efficient collaboration is key to the success of any business, and the FLYDESK App was built to serve that purpose exactly.
#4: Set flexible work guidelines
While there are benefits to working from an office, the CoVID-19 pandemic has shown us all that working from home is possible, and sometimes more efficient. It’s certainly not necessary for employees to be in the office all day every day, and flexible work policies have been proven to boost morale too.
In the context of satellite offices, flexible work guidelines are a convenient way for you to get the most out of the limited capacity of your workspace. You can schedule different teams for different days in the office, and allow people to follow a flexible work schedule that meets their needs.
Think carefully about what your employees actually need to get their work done efficiently. Do they need to be available during specific times every day in order to respond to client queries? Do they just need a quiet workspace – in which case, they can work from home – or do they need to meet with their team members to discuss a project? Given the tasks they are currently working on, who would need access to facilities such as printers, photocopiers, etc? Does anyone have other responsibilities they are balancing, such as family commitments?
Giving your employees the freedom to come into the office on some days and work elsewhere on other days will allow them to maintain a better work-life balance and contribute more productively.
So there you have it – a comprehensive overview of all the things you will need to know and consider before setting up your network of satellite offices. If you’d like to learn more about how to implement flexible work policies in your organization, or would like some help finding the perfect satellite office from one of FLYDESK’s coworking spaces, get in touch with us at FLYDESK!